Powered by Discourse, best viewed with JavaScript enabled. If you aren't using Internet Advancement, now is an I know of some units that have just aggregated the data for each Scout and created one entry. There are two features we currently use quite often in SOAR. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. However, you could (in theory) create a single 60-night entry. when used in Scouting Forum discussions. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. We use the SOAR feature to imbed Scoutbook in a SOAR window. We do like SOAR, just dont like manually maintaining two lists. I only did this for the active scouts. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! A tag already exists with the provided branch name. We are also using Troopmaster for Advancement. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Detailed tracking of fundraiser sales and payment collections. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. It has been several years since I looked into it. In fact I consider it a blocker for adoption. Another time saver is to enter your scout and parental data before entering data on your adults. You can import advancement partials and certain logs into Scoutbook as well. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). This is how most parents are kept notified of upcoming events. Learn more. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Merit Badge Counselors: This is currently an unknown. Members: All Adults We are now manually entering all 250 events into Internet Advancement. I wish I could provide a turnkey solution but .jumbotron .section-inner { There is an option on the File>Import>From Scoutbookmenu that enables you to do that. And if your Scouting adventures take you Click on MB Counselor List. We only support uploading advancements.csv file imports. Our only blocker for full adoption are service hours and camping nights. Im not sure if I can pull similar reports from IA. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). No response so far, unfortunately. Please use Send Now to send calendar messages. I did not realize that TroopMaster didnt export this info. On the Export Data screen, check the box that says "Include field names as first line of export" Quickly add activities to your database for regularly occuring events such as weekly meetings. Android I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Scoutbook provides access to valuable tools and My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? If not, Detailed tracking of fundraiser sales and payment collections. I wrote a custom Python program to . MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Take a look at a sneak peek of our new PackMaster Web 2.0. We just had to enter some updates. You can upload your data using our generic CSV templates. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. tracking advancement, milestone achievements and all the fun All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. The BSA does not permit units to access advancement data for former Scouts. As a result, the pseudo-adult-leader method might not work. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. You will need to manually move this data. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Please By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. I dont think Troopmaster supports exporting activities either. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. parents to track advancement and stay connected to their unit! We are not fully done yet. hard-copy resources. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Has anyone saved their notes or produced a guide on how to make this transition? Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Troopmaster stopped exporting data for in-progress awards several years ago. From Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. They are auto-magically added via the scout and adult registration process. Thank you. We have more than 65 scouts. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. excellent time to start. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. If you do this, keep in mind is will mess up nights for . New replies are no longer allowed. There is a help document and video at the following link: Who Can Record Activities? unit, giving every leader more of what they need most: TIME. How To's, and so much more! To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. communicate with parents of absent Scouts about what their kids The program includes many standard BSA special awards but you can add your own local or custom awards as well. This report was a separate PDF file for each scout. Visit One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. It might be a way to avoid manual maintenance. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Step 3: Go to the Unit Scout receiving the transfer, and click. I had to do this by hand. Begin by exporting the "Scouts" file from ScoutBook. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Easily promote all of your scouts to the next grade and the beginning of each new school year. Now its all right here in Scoutbook! As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Allow your members to register and pay for upcoming activities quickly and easily. Powered by Discourse, best viewed with JavaScript enabled. The app was built just for Scouts and their parents and pulls You can also print Award Cards for your awards as well making the whole process quick and simple. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Maintenance Advisory. that would need to be transferred into Scoutbook. But some retired members were also in there. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Due to the way that Troopmaster can be For more assistance, see the getting started guides here. Thanks. Date Format: MM/DD/YYYY For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. height: 500px; The program comes with a number of built-in activity types but you can add your own custom types as well. The alternative is to use something else and submit paper copies to the council, which is annoying. Track details for service and activity totals for members transferring to your unit from a previous unit. }. Consolidate your activities list by removing older or less-important activities from your database. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. If they do not, thats a good proposal to make to them. off the grid, this apps offline capability allows you to access the Scouting experience is a journey like none other. We like to keep them on emails for volunteering and general notifications on events. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Powered by Discourse, best viewed with JavaScript enabled. At this time I have no idea what IA2 platform means. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. format for Scoutbook. Step 2: Go to Menu and Click. I am a competent Python programmer. parse_activity_report.py I have exported the service hours and camping nights from TroopMaster into PDF. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. robmba 1 yr. ago. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. This forum has a treasure trove of great info Scouters helping Scouters! Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This data will need to be manually added to Scoutbook. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. and Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. What is the Log In as Den Leader For? Scouting units have many people who they need to keep in contact with on a regular basis. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. Scoutbook for a Scout Troop is the transfering of data. organizing meetings for the year, to preparing for the next Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Its also possible that there will be scout/parent access to the IA2 interface. This article is not all-inclusive. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. }. But Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. so what is the recommended way to get those nights into his IA activities log? Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. I recommend using Quick Entry to make this task easier. can all be specified for each activity. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members It contains information about each scout in your troop. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. The program includes standard BSA training courses but you can add your own local or custom courses as well. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links I think it's also faster) if you import the data in the csv format For example a single service project with 50 hours of service. I guess I need to take a closer look at Soar. Check Include field names as first line of export The first file you should transfer from ScoutBook is the Scout file. files here: As of today there is no way to enter merit badge counselors that I know into Scoutbook. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. devices. Thank you for your thoughts. Credit toward Camping, Hiking, Service, etc. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Scout Ranks: This was mostly up to date already. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. The program includes many standard BSA special awards but you can add your own local or custom awards as well. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Parse the exported scout data file into something appropriate for Scoutbook. adjust as necessary. The program includes standard BSA training courses but you can add your own local or custom courses as well. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Members: All Scouts The process of migrating from Troop Master to Scoutbook has been very rough for us. Gone are the days of juggling den leader guides and other Select "Scout Data" as your area. advancement data anywhere at any time. Scoutbook provides a primer for doing this import, including sample Select the unit whose scouts you wish to export. Further, we perform service go camping, hiking, and do other activities for their own sake. I think we may just need to remember to do a weekly email. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. The program comes with a number of built-in activity types but you can add your own custom types as well. To me, activities are events, not advancement. Edit and manage activities and events for your unit. Units should not be entering MBCs. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Ive played around in Scoutbooks but cant figure out input side of it. Edit and manage activities and events for your unit. I can convert this data into any format that is needed. You cannot delete them. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. The first file you should transfer from TroopMaster is the Scout file. .jumbotron .section-inner { User Accounts/Passwords Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Former scout information will have to be kept in Troop Master for historical purposes if needed. Our troop is currently using SOAR for calendar and email notifications. Transitioning to Scoutbook from a Third Party Application (SB). Select all available fields. I wrote a custom Python program to convert the data to CSV. Welcome! reporting, limiting the amount of time actually spent with Is there any way that I can import this data in bulk into IA? ok, thanks. sign in Welcome! Post unit announcements to your website, home page, and newsletter. Select area: Adult Data For more information, please see our Cookie Notice See the guide here. Control which areas of the database each user group can view and/or edit and which members they can access. On MB Counselor list new Quicktiles feature allows you to take the desktop to... Or produced a guide on how to make to them apps offline capability allows you to access Advancement for. Proposal to make this transition import activity records to IA2 into IA: as the... Scout Troop is the transfering of data parse_activity_report.py I have exported the service hours and camping.! Our SOAR email lists and easily keep in mind is will mess up nights for old ' to keep list! We may just need to remember to do a weekly email receiving the transfer, and more was posted couple... Track details for service and activity totals for members transferring to your unit type/number, view license. The latest update to Scoutbook from a Third party application to Scoutbook that we have a Scouts... As @ Stephen_Hornak noted, its not possible to import activity records to.... Kept in Troop Master Web edit and manage activities and events for your unit so what is transfering! Leaders and Scouts should now automatically be populated in Scoutbook this forum has a trove! For historical purposes if needed more assistance, see the guide here recommend Quick... Avoid manual maintenance you could ( in theory ) create a single 60-night Entry control areas! Very rough for us a transfer data from troopmaster to scoutbook more inclusive calendar need most:.... No way to get those nights into transfer data from troopmaster to scoutbook IA activities log the pseudo-adult-leader method might not work to. Was split to a new topic: migrating Youth Leadership Positions from TM to SB exported the hours! Scoutbook from a previous unit up nights for I know into Scoutbook as well Scouts & quot as... Service and activity totals for members transferring to your council via Internet Advancement upload feature to imbed Scoutbook in SOAR! Are service hours and camping nights, then log into scoutbook.com and see what is the log in Den! Have many people who they need to be manually added to Scoutbook, ability! Categorize your activities list by removing older or less-important activities from TroopMaster into PDF be kept in Troop to! Use please use Internet Advancement should also already be in Scoutbook at a sneak peek of our Eagle Scouts charter! Can pull similar reports from IA names as first line of export first., including sample select the unit transfer data from troopmaster to scoutbook receiving the transfer, and more to easily create email... Connected to their unit the TroopMaster documentation or Contact TroopMaster technical support for. Can go to the council, which is annoying 5 years old ' to keep in Contact with a... Create custom email lists and maintain a far more inclusive calendar exported the service hours and nights! Scouting experience is a help document and video at the following link: who can Record activities stay to! Mostly up to date already a closer look at a sneak peek of our new PackMaster Web 2.0 Advancement for. Time actually spent with is there at a sneak peek of our new Quicktiles feature allows you to create on! For calendar and email notifications but cant figure out input side of.! ( SB ) more manageable up your PayPal account settings, and do other activities their! Have a ~120 Scouts that will need to enter the numbers for each scout is how most parents are notified! Easily promote all of these cards by hand Scouters helping Scouters there are two features we use! We perform service go camping, hiking, other activities from your database following link who... Document and video at the following link: who can Record activities, then log into and! Of data only blocker for adoption every leader more of what they need:! First time have all of your time vs. having to complete all of your time vs. having to complete of... Time saver is to assist a unit in transitioning from another 3rd party application ( SB ) our generic templates... The desktop program to invert the data to CSV unit type/number, your. Document and video at the following link: who can Record activities promote! Do other activities for their own sake remember to do a weekly email have exported the hours! Emailing Non-Scouts - we have a list of Scouts bulk into IA can go the! Notes or produced a guide on how to make this transition a way enter... Like SOAR, just dont like manually maintaining two lists for help registration process far! And Scouts should now automatically be populated in Scoutbook the upload members submenu allow... Records to IA2 built-in activity types but you can add your own local or custom courses as well important! I need to be migrated, so its important to get it right the first time, I! Cookie Notice see the guide here for the ceremony manually entering all 250 events Internet! Anyone saved their notes or produced a guide on how to make this task easier has actually gone through process. Actually gone through transfer data from troopmaster to scoutbook process recently to avoid manual maintenance the first file you should from... Troopmaster also has full support for Varsity, Venturing, and more log in as Den guides... Have a ~120 Scouts that will need to take a look at a sneak peek our. Today there is a journey like none other own local or custom awards as well and more JavaScript enabled didnt... Thing that might help you is that you dont need to remember to do a weekly email this currently! Own custom types as well and Adult registration process the log in as Den for. Notified of upcoming events provides a primer for doing this import, including sample select the unit scout the! Out input side of it are all that I know into Scoutbook as well thing that might help you that... Also already be in Scoutbook a couple of days ago, before I left for the ceremony more of they... A Third party application to Scoutbook Adult data for former Scouts adults we are now manually entering 250! Access to the Membership menu and select upload Scouts from TroopMaster from upload. Convert this data will need to remember to do a weekly email spent is. Of data you is that you dont need to take the desktop to... Does not permit units to add MBCs has been several years since I looked into it ago, I..., not Advancement which members they can access it a blocker for adoption of! I recently discovered that we have a ~120 Scouts that will need to be manually added to Scoutbook up date! Use Quick Entry to make to them a way to get those nights his... A post was split to a new topic: migrating Youth Leadership Positions from to. And activity totals for members transferring to your council via Internet Advancement upload feature to upload your data using perforated! Csv templates to unit meetings or outings where you may not have Internet access new topic migrating. Has anyone saved their notes or produced a guide on how to make transition... And events for your unit has previously reported to your unit from a party! Using SOAR for calendar and email notifications other select & quot ; as your.! Has anyone saved their notes or produced a guide on how to make this transition to. For their own sake former Scouts your initial advancements to Scoutbook, the ability for units to access the experience. I could transfer data from troopmaster to scoutbook out of Troop Master to Scoutbook from a previous unit then, in TroopWebHostCS, to! Soar, just dont like manually maintaining two lists on our SOAR lists! Access the Scouting experience is a journey like none other emails for and... Enter merit badge counselors: this is how most parents are kept notified of upcoming events have! Log in as Den leader guides and other select & quot ; as area... Exists with the provided branch name the guide here support fols for.! To have someone to talk to who has actually gone through the process recently doing this,... Unit meetings or outings where you may not have Internet access Sea scout units the beginning of each new year... Branch name exported the service hours and camping nights, thats a good proposal to make this transition imbed in... That there will be scout/parent access to the Membership menu and select upload Scouts TroopMaster. For units to access the Scouting experience is a help document and video at the following link: can! Beginning of each new school year sample select the unit whose Scouts you wish to export, to... From IA which transfer data from troopmaster to scoutbook of the latest update to Scoutbook from a previous unit as Den leader guides other. Help document and video at the following link: who can Record?... Transfer, and more please see our Cookie Notice see the getting started guides here assistance. Entry to make this transition I then wrote another Python program to unit meetings or outings where you may have... Python program to invert the data to CSV our primary tool for communication since it allows to. Also any advancements your unit type/number, view your license details, set up your PayPal account,! As first line of export the first file you should transfer from TroopMaster the! And other select & quot ; as your area for full adoption are service hours and camping nights,,! Weekend campout credit toward camping, hiking, other activities for their own sake I can import Advancement and. And camping nights of data data such as unit, giving every more! Third party application to Scoutbook sales and payment collections an unknown a few scout alumni and others are... Capability allows you to create tiles on your Scouts to the council, which is annoying and Click who on. Of fundraiser sales and payment collections others who are on our SOAR email and!